Holding a function in Melbourne city has become easier and professional. But before you hire function rooms Melbourne CBD here are a few questions you should be asking
The guest capacity of the room – For a formal corporate function you may have a set number of invitees; however there are numerous events we hold wherein we are quite uncertain how many guests may turn up. It would be prudent to check with the management the maximum capacity of the hired room and options available in room layout if the number of guests increase or decrease. Also check if the numbers vary hugely would they be ready to change rooms if necessary and what would be the extra cost involved. If you know there are restrictions you can limit the number of guests if need be.
Catering – Ask what catering packages is available, style of catering, variations possible and deadlines on the guest number. Make sure you visit the corporate meeting room Melbourne venue and see where the catering is going to be served, whether in the room and if so is the space adequate or will the catering be served at an alternative space. Confirm the break times; also make sure you leave instructions as to whether the leftover snacks, cookies and muffins should remain in the room or be removed.
You may also want to ask what would the cut-off date be to inform the final number of guests and if there is any variation would they be able to accommodate. Do they accommodate special dietary needs or unexpected dietary requirements on the event day?
If a function is an informal one you may also want to check on drink packages as well as service options. Does the venue provide bar service. Will there be cocktail service waiters carrying drinks around the room or the drinks will be lined up at the bar where guests can pick their like. For formal functions and corporate meetings plan if you want continuous service of coffee and tea and if so have it set up at a place that is easily accessible for the delegates, confirm when and how many times it will be replenished.
Room set up and changes if necessary – discuss with the venue’s event manager what type of equipment and furniture will be provided. If there is a stage you would be using will it be in a fixed location, does it suit your needs or does it need to be moved. If you are planning audio visual presentations and the hired rooms have windows, check if they are draped with heavy curtains so as to block out sunshine when needed.